Success story - Trombosedienst voor het Gooi

The challenge

The healthcare sector is rapidly digitizing, and at the same time, regulatory demands for data protection and patient safety are becoming more stringent. The thrombosis service previously worked with another digital archive, but it no longer met the organization’s needs for usability, scalability, or integration with modern healthcare platforms. Manual data entry and limited search capabilities led to inefficiencies, delays, and frustration among staff.

The solution

By switching to Xtendis and integrating it with Portavita, a future-ready solution was created. Existing archives were successfully migrated to Xtendis. New patient documents are now digitally imported, and thanks to the link with Portavita, relevant patient data is automatically added. A new patient file is created automatically in Xtendis for each case. Files are easily searchable by patient number, name, or date of birth, and are accessible directly from within Portavita.

Results and benefits

This integrated setup offers tangible improvements in the daily operations of Trombosedienst ’t Gooi:

• Time savings: manual entry of document metadata is minimized, giving staff more time to focus on patient care.

• Accuracy: automation reduces the chance of errors and ensures more complete records.

• Ease of use: patient files can be retrieved quickly using multiple search options.

• Future-proof: Xtendis supports ongoing digitalization in healthcare and integrates seamlessly with widely used platforms like Portavita.

• Widely adopted solution: In addition to Trombosedienst ’t Gooi, other services such as Trombosedienst Den Haag, Medial, SALT, and Trombosedienst Regio Eindhoven also use Xtendis. It offers out-of-the-box integrations with sector systems like TDAS and TRODIS, making it a scalable choice for the broader healthcare market.

With this digital transformation, Trombosedienst ’t Gooi has improved its operational efficiency, reduced administrative overhead, and strengthened its data-driven care capabilities—a model for other healthcare providers with similar ambitions.